Topic: Project Management interview questions...

65. Describe a situation in which you found that your results were not up to your professor's or supervisor's expectations. What happened? What action did you take?

Sample excellent response:
Recently I was asked to put together a proposal for a migration of network systems. Misunderstanding my boss, I thought it was just an informal paper. When I presented it to him days later, he was upset with the quality since it had to be presented to our VP. I explained my misunderstanding, apologized, reworked the paper, and had it back to him with enough time for him to review it before he presented it successfully at the meeting.

66. Tell of a time when you worked with a colleague who was not completing his or her share of the work. Who, if anyone, did you tell or talk to about it? Did the manager take any steps to correct your colleague? Did you agree or disagree with the manager's actions?

Sample excellent response:
During a group project in college, we had one member who would do no work whatsoever. The project was to compare and contrast four companies in a single industry, so his work was vital. We first discussed the situation and asked for the bare-bones minimum of what we needed from him. We got just below that. As a result we as a group went to the professor and told her our situation -- not expecting or requesting action -- just informing her the situation we were dealing with. Then we as a group split up the non-contributor's work, and completed our work collectively on his share. In phase two in which we analyzed the information and reported how each of our companies fared compared to the others, we did not get a paper from the group member. As a result, we told the teacher that we had our work done, and were willing to do the extra paper but that we would rather spend time polishing our own work, and not picking up slack. She agreed and said to focus on the three companies we had compiled the most info on while not entirely neglecting the fourth. The papers came out very well, but were understandably weak when comparing the fourth company. The professor understood, and we received the grades we deserved. I was pleased with our teamwork and the way we handled the situation.

67. Describe a situation in which you had to arrive at a compromise or guide others to a compromise.

Sample excellent response:
My first semester in college, I was a political-science major. My introductory government class professor had a differing political view then I. We disagreed on everything, and many classes were filled with criticizing each others' view. However, on one test I answered a question with the view I believe in, and she marked it wrong. So I asked her how an opinion can be wrong, and she said because her opinion is the way she taught it in class. I pointed out that my answer showed I understood the concepts of the question. She agreed, and I also agreed not be so combative in answers on tests. Compromise is the key to problem resolution.

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68. What steps do you follow to study a problem before making a decision.

Sample excellent response:
Following standard models for problem-solving and decision-making can be very helpful. Here are the steps and how they helped me solve a problem with a group project:

1. Define the problem to be solved and decision to be made. For a project in an introductory management class the assignment was to report on the corporate structure and financial situation of a couple of companies. The decision to be made was what companies to profile and how to present the information.
2. Gather the necessary information. Some group members wanted to report on automakers, while others wanted to do electronics firms. We gathered information on both types of company.
3. List all possible choices. We made lists of companies in both categories.
4. Consider possible outcomes for each choice. We decided that a report about car companies could have a positive outcome, but one about electronics firms might be more futuristic with high-tech products such as HDTV, video game consoles, and DVD players.
5. Check out how you feel about each of the choices. Given that this was a group project, we had to consider the feelings of all group members.
6. Relate the choices to your values and priorities. Again, all group members weighed in on their values and priorities.
7. From the possible alternatives, choose one. We decided that we'd do electronics companies because we could bring in products from each company and show what lies ahead.
8. Commit yourself to your chosen decision and disregard the others. Concentrate your energies in one direction. Once we made our decision, we focused all our work on electronics forms.
9. Take steps to turn your decision into positive action. All group members got interested in how the companies were doing.
10. Evaluate your progress from time to time. Change your decision if necessary. We were pleased with our progress and didn't feel a need to change our decision. We got an A on the project.

69. We can sometimes identify a small problem and fix it before it becomes a major problem. Give an example(s) of how you have done this.

Sample excellent response:
When I worked in a large retail store, the standard procedure was to leave a product on the shelf until it ran out, then place more items out. This practice obviously wasted a lot of man-hours. Of interest particularly to me were the air conditioners. Not only did I have to put the heavy thing on the shelves, but they were selling at a very high rate. So if somehow AC units ran out on a day in which I could not restock them, they would not be available to customers. As a result I started making a list of products (including the AC units) that the overnight stock people could put on the shelves. As a result, the people on duty always had a job to do, so labor hours were not wasted, and the shelves were always stocked full of product.

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70. In a supervisory or group leader role, have you ever had to discipline or counsel an employee or group member? What was the nature of the discipline? What steps did you take? How did that make you feel? How did you prepare yourself?

Sample excellent response:
As president of a community-service organization, I was faced with a board member not carrying out his duties as management development vice president. I consulted with him as to what we could do together to fix the problem. We agreed that he really couldn't devote the time that it took to carry out certain projects, and he ended up resigning his position, but he also stated he would help his replacement in whatever capacity he could. It made me feel as though we had come to the conclusion together, rather than him thinking I was criticizing his performance, which was not the case. I had a plan of action and carried it out successfully.

71. Recall a time from your work experience when your manager or supervisor was unavailable and a problem arose. What was the nature of the problem? How did you handle that situation? How did that make you feel?

Sample excellent response:
My supervisor was absent once when I was in charge of a soccer game. An actual assault took place at the game. A player hit the referee. With no supervisor to turn to, I immediately called the police, who quickly restored order to the situation. I felt I made an effective decision.

72. Recall a time when you were assigned what you considered to be a complex project. Specifically, what steps did you take to prepare for and finish the project? Were you happy with the outcome? What one step would you have done differently if given the chance?

Sample excellent response:
I had to give a marketing presentation while attending community college. The project was about Anheuser-Busch. We were assigned to report on key management personnel (CEO, Chairman of the Board, President, key VPs), divisions and subsidiaries, major products/brands/services, key financials for the most recent year (sales revenue, expenses, total income, net income, sales growth or loss for the last year), market share, key competitors, mission statement, product positioning, and number of employees. Among the steps I took were visiting the company's Miami branch to interview employees and gather visual aids for the project. I spent a lot of time organizing and writing the presentation. Then I spent time reviewing my speech over a period of several days. As a result I was calm while giving the presentation and received an "A" for the project. The one additional step I perhaps wish I'd taken would have been to talk to some consumers and store owners about the product.

Q. Why are you considering leaving your present job?
A. Regardless of the reason, do not bad mouth your current employer. Negativism will always hurt you. Good answers include: “There is no room for growth at my current employer. I am looking for a company with long term growth opportunities”. “Due to a company restructuring, my entire department is relocating to Florida. I was give the option of moving, but do not wish to relocate”. “My current company is not doing well, and has been laying off employees. There is no job security there, and more layoffs are expected”.

Q. What are your goals for the future?
A. “My long term goals are to find a company where I can grow, continue to learn, take on increasing responsibilities, and be a positive contributor”.

Q. How do you handle stress and pressure?
A. “I find that I work better under pressure, and I enjoy working in an environment that is challenging.” “I am the type of person that diffuses stress. I am used to working in a demanding environment with deadlines, and enjoy the challenges.”

Q. What do you know about our company?
A. This question is used to see if you have prepared for the interview. Candidates that have researched the company are more appealing. Companies like prepared, organized candidates.

Q. We have met several candidates. Why are you the project manager we should hire?
A. Give definite examples of your skills and accomplishments. Be positive, and emphasize how your background matches the job description.

Q. What are your greatest strengths?
A. Be positive and honest. “My greatest strength is maximizing the efficiency of my staff. I have successfully managed numerous teams on difficult projects. I have an excellent ability to identify and maximize each of my staffs strengths.” Give examples.

Q. Tell me about your greatest weakness?
A. It is very important to give a strength that compensates for your weakness. Make your weakness into a positive. “I consider myself a 'big picture' person. I sometimes skip the small details. For this reason, I always have someone on my team that is very detail oriented.” Another good answer: “Sometimes, I get so excited and caught up in my work that I forget that my family life should be my number one priority.”

Hopefully these project manager interview questions will help you. It is important to tailor the answers for your specific background and experience.

Now that we have gone over the tough interview questions and answers, you need to be aware of important resources that can make your job search easier and more thorough.

1. You have been assigned as the project manager for a team comprised of new employees just out of college and "entry-level" consulting staff.  What steps can you take to insure that the project is completed against a very tight time deadline?

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